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The Proposal Manager (PM) collaborates with the Director of Consulting Services to plan, staff, and execute all types of government proposals (RFI/RFP responses, Multi-award vehicle responses, Market surveys, etc.) on behalf of WinBiz Clients. Depending on the complexity of the proposal, the PM may be managing a mixed team of WinBiz and Client writers, designers, SMEs, and stakeholders through all phases of an RFP response, or they may be the only WinBiz resource on the scene. The PM is more than an administrator, however, and must also be able to “roll their sleeves up” and format a resume, edit a draft, or interview a SME when the need arises.
The PM must be skilled in proposal strategy and industry best practices (e.g. Shipley and APMP) and must have a consultative approach to teaching clients best practices as they execute. The PM must be able to manage a varied workload, oversee a virtual team, and communicate effectively across all modern media, including text and web conferencing. A successful PM must be adept at adjusting to the various communication styles and processes of clients, and they must be comfortable working with small and mid-size enterprises. We are seeking consultants who are cool under pressure and can diffuse the stressful atmosphere of responding to proposals under strict deadlines.
The PM must convey confidence and professionalism at all times, both as a representative of WinBiz, and also as a reflection of the Client to their teammates.
Responsibilities:
Manage all phases of the proposal development process including: strategy, win themes/discriminators, outlines and compliance matrices, color reviews, writing and editing, graphic design, desktop publishing, document production, and packaging and delivering.
Tailor industry-standard methodologies (e.g. Shipley or APMP) to the needs of smaller clients
Collaborate with senior WinBiz and Client executives to oversee the entire proposal response, managing the team with a commitment to “doing what it takes” to produce a winning proposal.
Know when to escalate issues to Client or WinBiz executives before they become crises.
Manage other WinBiz contractors, and build a sense of cohesion for the team.
Write and edit for clarity and simplicity, translating jargon into plain English in the active voice while copy editing for grammatical perfection.
Work with Client and Writers to structure templates for the technical volume, management volume, resumes, and past performance examples to RFP instructions (Section L), reflecting the Statement of Work (Section C) and evaluation criteria (Section M).
Review RFP requirements and analyze amendments for impact on content.
Edit for “fit” when necessary to achieve desired page count without sacrificing impact or compliance.
Continuously check compliance against RFP requirements and participate in or lead status meetings, color reviews, and white glove reviews.
Native fluency in American business English and expert-level writing skills 7-10+ years of experience in Proposal Management Shipley certification or APMP Foundation credential Strong execution of industry best practices (e.g. Shipley and APMP) such as kickoffs, color reviews, compliance, win themes, schedule, resumes, past performances, etc.
Superior writing skills and strong understanding of proposal writing standards (acronyms, format, compliance, etc.) Understanding and experience in Federal Acquisition methodologies, contract vehicles, task orders, etc.
Expert-level familiarity with Microsoft Word, including styles sheets, tables, cross-references, and page layout Strong familiarity with Microsoft SharePoint and OneDrive, especially with respect to version control Self-starter who can manage multiple projects with absolutely inflexible deadlines Ability to interact successfully with people at all levels, including senior executives Ability to organize and prioritize tasks, as well as monitor concurrent tasks effectively Ability to manage a disparate team that may include multiple companies Excellent attention to detail and a commitment to closing all gaps Able to work effectively in a remote enterprise and participate in or lead virtual meetings with clients during business hours in US time zones Access to a strong Internet connection and a personal computer that can run the latest version of Microsoft Office This is a project-based, remote work, 1099 Independent Contractor position. Our clients are located predominantly in the US Eastern Time Zone.
All your information will be kept confidential according to EEO guidelines.
WinBiz helps small and mid-size enterprises grow by teaming with them to compete for and win new contracts. We’re particularly passionate about building the capacity of small, women-owned, or historically disadvantaged businesses by giving them access to “large company” proposal management that’s tailored to their unique needs. We’re a high-energy team that takes pride in making the impossible look easy, and we’re looking add some experienced and talented new members to the “WinBiz Family” this year.
