VaVa Virtual Assistants is a boutique virtual assistant agency based in Atlanta, GA with VaVa’s Contractors working remotely across the country. Our highly-skilled assistants provide businesses and executives with administrative support, bookkeeping, social media expertise, graphic design, and more. VaVa’s Contractors serve to support our Client’s endeavors.
We make ideal matches between the skill sets of VaVa’s Contractors and the needs of our Clients. At VaVa Virtual Assistants , we strive for each Contractor to feel like the leader of their own small business. While everyone is virtual, we provide a supportive community to build connections and have fun. We are innovators, communication enthusiasts, creatives, and above all, people-people!
This role focuses on utilizing a variety of sales and outreach strategies to identify and engage prospective clients who align with VaVa’s ideal client profile, while also nurturing relationships and providing ongoing support throughout the sales process to reinforce VaVa’s commitment to partnership, quality, and continuous improvement.
The ideal candidate will be:
Energetic, engaging, self-motivating, and dynamic in their sales and client engagement approach
Capable of building strong relationships and making prospective clients feel confident, supported, and understood in a fully virtual environment
Resourceful in problem solving and proactive in identifying client pain points and anticipating business needs
Able to clearly identify and qualify VaVa’s ideal client profile and align solutions to their operational and administrative challenges
Highly organized, maintaining accurate CRM records, pipeline data, and historical account notes
Confident in interpreting verbal and nonverbal cues during discovery calls, demos, and client conversations
Clear, professional, and persuasive communicator with exceptional customer service and relationship-building skills
Extremely detail-oriented and efficient in managing sales processes, proposals, contracts, and follow-ups
Adaptable to the evolving needs of a fast-scaling business, shifting markets, and changing client priorities
Mindful of sales goals, quotas, timelines, results, and revenue targets
Technologically proficient and comfortable using CRMs, sales tools, and online databases to track and optimize performance
Able to clearly communicate value, set expectations, address objections, and provide thoughtful guidance throughout the sales cycle
This role will be a full-time, remote, and salaried W2 employee position.
While this role is primarily remote, there may be optional opportunities for in-person networking or engagement based on interest and/or business needs.
Responsibilities
Lead Sourcing & Qualification
Develop a strong understanding of VaVa’s services, ideal client profile, target industries, and buyer personas, with the ability to clearly articulate value and fit.
Proactively source, identify, and qualify prospective clients through inbound inquiries, outbound outreach, referrals, partnerships, and creative prospecting strategies.
Research and assess prospective clients’ business needs, operational gaps, budgets, and readiness to buy to ensure alignment with VaVa’s offerings.
Create and maintain effective lead sourcing strategies and messaging across multiple channels, providing insight into which sources perform best and identifying new opportunities to test.
Manage the early-stage sales process efficiently, including initial outreach, discovery calls, needs assessments, qualification scoring, and scheduling next steps.
Deal Management & Closing
Own the full sales cycle from qualified lead through proposal, negotiation, close, and handoff to onboarding.
Prepare customized proposals, scopes of work, and pricing recommendations that align client needs with VaVa’s service model and internal capacity.
Maintain consistent, timely follow-up with prospects, addressing questions, concerns, and objections while guiding them toward confident decision-making.
Collaborate with the Core Team to ensure accurate expectations are set regarding timelines, deliverables, and service structure prior to closing.
Clearly communicate value, outcomes, and next steps to prospects, ensuring a smooth and professional transition from sales to client onboarding.
Administrative Maintain accurate and up-to-date CRM records, including lead sources, prospect details, sales activity, pipeline stages, proposals, and historical account data.
Track and organize sales metrics, pipeline health, conversion rates, and performance against goals.
Attend regular Core Team meetings (weekly, monthly, quarterly, and as needed) to align on sales priorities, capacity planning, and company initiatives.
Provide ongoing feedback and insights to the Core Team regarding sales process improvements, lead quality, client trends, and opportunities to optimize conversion.
Support the development and documentation of sales processes, templates, playbooks, and internal resources to improve efficiency and scalability.
General Qualifications
Must reside and be authorized to work in the United States Prefer the Atlanta, GA (or surrounding) area, but other locations will be considered 2+ years of working and/or selling in a virtual environment 2+ years of sales and networking experience (outbound sales preferred, but not required) Experience selling for a virtual company structure is preferred Experience selling for services and not products is preferred Experience communicating in online communities such as LinkedIn, networking groups, Slack, and other forums Possess a strong understanding of sales tactics, buyer psychology, and behavioral cues to effectively adapt messaging and guide prospects through the sales process Comfortable with people telling you ‘no’ Excellent communication skills, both verbal and written Open to direction and collaborative work style and commitment to get the job done
Technical Qualifications
Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to streamline and improve Sales methodology training, CRM certifications, or formal education in business, marketing, psychology, or communications (preferred, but not required) Experience and comfortability with a range of virtual technology such as Calendly, Slack, Zoom, Monday.com, DocuSign, Dropbox, Google Suite, and Microsoft Office
Employee Information
This role will be a full-time, remote, and salaried W2 employee position.
Full-time employment base pay salary range of $65,000-$80,000 annually. Compensation will be commensurate with experience. Compensation will include a base pay + unlimited commission earning structure.
Employee Benefits include optional health benefits (eligible immediately) and optional 401K with match (eligible after 6 months of employment).