Reports To: Founder / Clinic Owner / Managing Physician / Practice Manager
About the Role
We are building a private talent network of elite Executive Assistants who support founders, clinic owners, and medical practice leaders across the U.S.
These are not entry-level VA roles .
We work exclusively with senior-level Executive Assistants who have experience supporting:
Private practice owners Clinic directors Managing physicians Healthcare founders scaling multi-site practices You will act as a true right-hand partner — protecting leadership time, managing patient- and clinic-facing operations, and serving as a trusted proxy when needed.
Many of our placements grow into Operations Manager or Chief of Staff roles in larger practices.
What You’ll Be Doing
Depending on the client and level, responsibilities may include:
Executive Support & Gatekeeping
Full ownership of inbox and calendar
Priority filtering and decision routing
Handling communication on behalf of the owner/physician
Managing confidential and patient-adjacent information
Clinic Operations Support
Coordinating front-desk, nursing, and admin teams
Overseeing appointment flows, scheduling blocks, and follow-ups
Managing vendor relationships (lab services, medical suppliers)
Supporting multi-site logistics, credentialing timelines, and provider onboarding
Managing patient or stakeholder communication (where appropriate)
Administrative & Financial Coordination
Light billing coordination or liaison with billing teams (QuickBooks, practice management systems)
