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Category: Other
Location:
PERMANENT AU DAYSHIFT, REMOTE
Administration & Accounts Support
Role: Full-Time Role (40 hours
VA Rate: $10-$12 AUD per hour
START ASAP
Role Purpose
Additional full-time staff member to support the client directly in her business
Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems .
Key Candidate Qualifications
CPA qualified
Strong accounting and finance background
ISO experience
Finance & Accounts
Bookkeeping
Payroll, including Single Touch Payroll (STP) and superannuation
Weekly and monthly invoice batching
Experience with Xero
BAS and GST preparation
Budgeting and cash flow management
Separate financial reporting for each centre
Fee collection, debt follow-up, and payment plans
Childcare Administration
Childcare administration experience across multiple sites
Child enrolments
Waitlist management
New family orientation
Child Care Subsidy (CCS) administration
PRODA
Enrolment notices
Occupancy tracking and reporting
Strong software skills, particularly OWNA
Policy, Compliance & Regulatory
Policy and compliance administration
Strong knowledge of:
National Quality Framework (NQF)
National Quality Standard (NQS)
Education and Care Services National Law & Regulations
Support with Assessment & Rating preparation
Quality Improvement Plans ( QIPs )
Notifications and correspondence with the NSW Department of Education via NQA IT System
Maintain:
Staff qualifications
Certificates
WWCC registers
Monitor staff-to-child ratios and rostering compliance
Understanding of the Children’s Services Award and relevant employment obligations
Privacy and record-keeping compliance
Communication
Excellent written and spoken English
Comfortable writing and sending emails to parents and staff
Calling parents and staff when required
Professional and warm communication with families
Diligent and reliable follow-up
Executive Support, HR & Systems
Act as Executive Assistant to Christine
Diary management
Meeting management
Staff recruitment support
Staff onboarding
Record-keeping
Develop systems, processes, and procedures that work consistently across both centres
Create flowcharts
Advanced Microsoft Office , particularly Excel
Highly organised and able to manage competing priorities across two sites
Ideal Candidate Profile
CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.
Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA , rather than being purely an accountant.