Checking session…

AU DAYSHIFT, REMOTE - Admin/Bookkeeper

Scale-X SolutionsUnited States only

Apply now

Opens the original posting on Himalayas.

Apply now Source: Himalayas

Apply on the original site

Companies in this catalog do not charge applicants. Never send money to apply.

Category: Health Care

Location:

JOB DESCRIPTION: ADMIN & BOOKKEEPING SUPPORT
Schedule: Monday to Saturday (with weekend coverage)
Position: Admin/Bookkeeper
Hours: 35.5 hours in a week
VA Rate: $7 / hour
Reports to: Admin Manager & Leadership Team (AU-based)

ABOUT THE ROLE

We are seeking two highly reliable and detail-oriented Virtual Assistants to provide end-to-end administrative and invoicing support for a growing healthcare organisation with offices in different Australian states, including WA.

Loading job…

AU DAYSHIFT, REMOTE - Admin/Bookkeeper at Scale-X Solutions · web2ua

This is a long-term, growth-oriented role supporting multiple internal teams.
KEY RESPONSIBILITIES 1. Email & Inbox Management
Provide real-time monitoring of multiple inboxes during the assigned shift.
Ensure strict response-time compliance: o Within 15–30 minutes, maximum 1 hour, unless in training or meetings.
Categorise, flag, and prioritise emails based on urgency.
Ensure all actions triggered by emails are completed and logged.
Referral Processing (High Priority Task)
Action all new referrals within 1–2 hours from receipt.
Enter referral details into the internal system accurately.
Contact clients promptly to acknowledge referral and confirm appointment requirements.
Coordinate with local AU team/managers to secure appointment slots (same-day if required).
Appointment & Calendar Coordination
Book client appointments and update calendars as required.
Liaise closely with the local admin team regarding availability and scheduling changes.
Communicate scheduling updates or issues to relevant team members.
General Administrative Support
Upload documents, invoices, and client files into the system.
Support local admin on ad hoc tasks such as follow-ups, confirmations, and data checks.
Assist in creating and updating internal records, logs, and trackers.
Provide admin support across different departments as needed (onboarding, rostering assistance, etc.)
Invoicing & Bookkeeping-Related Tasks
Monitor invoicing emails and upload invoices into the correct client folders.
Perform basic bookkeeping-related data entry tasks.
Ensure accuracy and completeness of client billing documentation.
Assist with shift blocking/tagging for payroll preparation.
Systems, Security & Compliance
Use only company-approved systems, logins, and devices. (Subject to IT decision) Operate exclusively on company-issued laptops OR secure access to the company environment via an approved firewall setup.
Maintain confidentiality and strictly follow data security protocols.
Follow escalation processes for any unusual, clinical, or compliance-related concerns.

AU DAYSHIFT, REMOTE - Admin/Bookkeeper

Apply now

Location:

ABOUT THE ROLE

AU DAYSHIFT, REMOTE - Admin/Bookkeeper

Apply now

Location:

ABOUT THE ROLE

JOB REQUIREMENTS Must-Have Skills (Non-Negotiable)

Technical Requirements

Work Setup

Personal Attributes

Apply now