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Position: Executive Assistant
Number of hours: 5 hours/week (will potentially increase hours)
Schedule: UK Time
Tasks required:
Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls
Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed
Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups
Handle sensitive and confidential information with the utmost discretion and professionalism
Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach
Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
Other ad hoc tasks that would be assigned
Requirements :
Proven work experience as a Virtual Executive Assistant supporting C-level executives or in a similar administrative role
Prior experience working with UK and US-based clients is highly preferred
Expertise in calendar management , including scheduling across time zones (Google Calendar, Calendly)
Strong email management skills , including inbox organization, drafting responses, and follow-ups
