Executive Assistant (FTEA - 06282024 - BF)

• Position: Executive Assistant
• Number of hours: 40 hours/week
• Schedule: EST

Tasks required :

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups Schedule lead appointments as well as follow up and/or confirm appointments using different communication channels (email, chat, calls.) Assist in payroll processing Contact new leads, referrals, etc. using different channels of communication (email, chat, calls.) Knows how to do lead prospecting and follow the company’s buyer persona Basic social media management including, but not limited to, social media posting, digital marketing management Handle sensitive and confidential information with the utmost discretion and professionalism Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals Other ad hoc tasks that would be assigned