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Job Overview:
The Executive Assistant will play a pivotal role in ensuring the smooth operation of our executive team. This individual will be responsible for a variety of administrative tasks, making sure that our executives are organized, prepared, and focused on driving the company's success. The ideal candidate is organized, reliable, detail-oriented, kind, and with the ability to handle confidential information with discretion.
Tasks Required:
Manage and maintain executives' schedules, including arranging meetings, appointments, and travel plans.
Act as the point of contact between executives and internal/external stakeholders.
Prepare and edit correspondence, communications, presentations, and other documents.
Organize and maintain files and records.
Handle administrative tasks such as preparing and filing reports, resume collection and reference checks, etc.
Handle sensitive information in a confidential manner.
Handle incoming and outgoing communication on behalf of executives.
Coordinate and manage special projects as assigned.
Prepare meeting agendas, attend meetings, and take minutes.
Utilize software such as DocuSign for document management
Learn/use AI to perform job functions efficiently and effectively with assistance from our supportive team.
Assist with personal tasks as needed.
Qualifications and Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of the entire MS Office suite and ability to learn other online software platforms such as google docs/sheets, CRM systems, etc.
High school diploma: additional qualifications as an Administrator or Executive Assistant are a plus.
Strong organizational skills with an ability to prioritize tasks and manage time effectively.
Excellent verbal and written communication skills.
Ability to maintain a high level of confidentiality and discretion.
Positive attitude, friendly demeanor, and kind-hearted nature.
Ability to work in a fast-paced environment and handle pressure.
Proactive and resourceful problem-solver.
Someone professional colleagues would describe as kind and who contributes to a positive company culture.
