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Requirements
Transaction Coordinator – California Real Estate | Remote
Position Type: Full-Time, Remote | 1099 Independent Contractor
Compensation: $1,500–$2,000/month
Reports To: Managing Broker
California Real Estate License: Not Required
About the Role
At Pavago , one of our clients, TurboHome Brokerage , is hiring a detail-oriented Transaction Coordinator to manage the administrative and compliance side of California residential real estate transactions from executed contract through close of escrow.
TurboHome is a fast-growing, tech-enabled California brokerage. In this role, you’ll serve as the operational backbone behind its agents—keeping transaction files organized, contractual deadlines on track, required disclosures complete, and documentation audit-ready.
This is an excellent fit for someone who understands California real estate transactions, DocuSign Rooms, contracts, disclosures, and escrow timelines and can manage multiple active files without letting details slip.
What You’ll Own
Transaction Coordination
Open and manage transaction files in DocuSign Rooms
Coordinate transactions from executed purchase agreement through close of escrow
Maintain accurate transaction checklists, documentation, and status updates
Support multiple agents and concurrent transactions
Ensure every file progresses smoothly toward closing
Contract & Compliance Review
Review contracts, addenda, and disclosures for completeness and compliance with:
California DRE requirements
Brokerage policies and procedures
Transaction recordkeeping standards
Identify missing signatures, forms, dates, or documentation before they become compliance issues.
California Disclosures
Collect, track, and confirm execution of required California disclosures, including:
TDS
NHD
SPQ
AVID
Other applicable buyer and seller disclosures
Maintain complete, organized, and audit-ready transaction files.
Deadline & Contingency Management
Track and calendar critical contractual deadlines, including:
Inspection periods
Loan contingencies
Appraisal contingencies
Other contingency periods
Close-of-escrow dates
Proactively communicate upcoming deadlines and flag anything at risk of being delayed or missed.
Document & Signature Coordination
Prepare and route transaction documents for signature
Manage e-signature workflows through DocuSign and similar platforms
Confirm documents are properly executed and returned
Maintain accurate versions of contracts, addenda, disclosures, and supporting documentation
Agent, Client & Vendor Communication
Serve as a coordination point between:
Real estate agents
Buyers and sellers
Escrow and title officers
Lenders
Vendors
Provide clear updates, follow up on outstanding items, and help keep everyone aligned throughout the transaction.
Closing & Transaction Support
Coordinate ancillary transaction requirements such as:
Home warranty orders
Repair documentation
Vendor scheduling
Outstanding closing documentation
Ensure transaction files remain complete and organized through close of escrow.
What Makes You a Strong Fit
You:
Know how California residential transactions move from contract to close
Are highly organized and deadline-driven
Catch missing documents and details before they become problems
Can confidently manage several active transactions at once
Communicate professionally with agents, clients, lenders, and escrow teams
Follow up proactively rather than waiting to be reminded
Maintain clean and compliance-ready transaction files
Required Experience & Skills
1–3+ years of experience as a:
Transaction Coordinator
Escrow Assistant
Real Estate Transaction Support Specialist
Similar real estate operations professional
Working knowledge of California residential purchase contracts
Understanding of California transaction timelines and disclosure requirements
Familiarity with DocuSign Rooms or similar transaction management systems
Experience with electronic signature platforms
Strong organizational and deadline-management skills
Excellent written and verbal English communication
Ability to support multiple agents and active transactions simultaneously
High attention to detail and accuracy
A California real estate license is not required for this position.
Nice to Have
Experience supporting multiple real estate agents simultaneously
Experience in a California brokerage environment
Familiarity with Dotloop Sign or similar platforms
Strong knowledge of California disclosure workflows
Bilingual English/Spanish
What a Typical Day Looks Like
You may:
Review newly executed purchase agreements
Open and organize files in DocuSign Rooms
Review contracts and disclosures for missing information
Track inspection, appraisal, loan, and contingency deadlines
Route documents for signatures
Follow up with agents, escrow officers, lenders, and clients
Collect outstanding disclosures and supporting documentation
Coordinate warranties, repairs, or vendors
Prepare transaction files for closing and compliance review
In short: You keep every transaction organized, compliant, and moving from executed contract through close of escrow.
Key Metrics for Success
Zero missed contractual deadlines
Complete and compliant transaction files
Accurate tracking of contingencies and closing dates
Fast resolution of missing documents and signatures
Consistent communication and follow-up
Audit-ready brokerage records
Smooth, on-time closings
Strong agent and broker confidence in transaction operations
Why This Role Stands Out
Fully remote opportunity
Direct involvement in California residential real estate transactions
Work with a fast-growing, tech-enabled brokerage
High ownership over transaction operations
Exposure to multiple agents and concurrent deals
Opportunity to deepen expertise in:
California real estate compliance
Transaction coordination
Escrow workflows
Brokerage operations
DocuSign Rooms
Interview Process
Initial Screening Call
Recruiter Interview
Client Interview
Final Decision & Offer
Apply Now
If you:
Have hands-on California transaction coordination experience
Understand residential contracts, disclosures, and escrow timelines
Can confidently manage multiple active files
Are meticulous about documentation and compliance
Know how to keep transactions moving without missed deadlines
We’d love to hear from you.
Apply now and help keep California real estate transactions organized, compliant, and on track from contract to close.
