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Sales Assistant (CRM, Scheduling & Sales Operations Support) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring a highly organized and execution-focused Sales Assistant to support a fast-moving sales team across CRM management, scheduling, follow-ups, proposals, reporting, and day-to-day sales operations.
This is not a direct selling role . Your job is to make sure the sales team stays organized, pipeline information remains accurate, meetings and follow-ups happen on time, and deals continue moving without administrative bottlenecks.
You’ll support:
CRM and pipeline management
Sales scheduling and calendar coordination
Follow-up communication
Proposal and sales document preparation
Reporting and KPI tracking
Cross-functional coordination
Day-to-day sales operations
If you enjoy keeping systems organized, supporting revenue teams, and making sure nothing falls through the cracks, this role is a strong fit.
What You’ll Own
CRM Management & Pipeline Support
Maintain accurate sales records within CRM platforms such as:
Salesforce
HubSpot
Zoho CRM
Pipedrive
You will:
Create and update leads, contacts, and opportunities.
Maintain accurate pipeline stages and activity notes.
Log sales activities and follow-up information.
Remove duplicate or outdated records.
Maintain strong CRM hygiene and data accuracy.
Ensure sales representatives and leadership have reliable pipeline visibility.
Support consistent CRM processes across the sales team.
Scheduling & Calendar Coordination
Coordinate:
Discovery and sales calls
Product demos
Follow-up meetings
Client meetings
Internal sales meetings
Use tools such as:
Google Calendar
Microsoft Outlook
Calendly
Manage scheduling across multiple time zones, send confirmations and reminders, handle rescheduling, and ensure meetings are properly organized.
Before meetings, help sales representatives stay prepared with relevant context, agendas, notes, and supporting materials.
Sales Follow-Up & Communication
Support timely communication throughout the sales process by:
Drafting professional follow-up emails.
Sending meeting confirmations and reminders.
Preparing meeting summaries and next-step communications.
Tracking outstanding follow-ups.
Coordinating responses to inbound leads.
Routing inquiries to the appropriate sales representative.
Ensuring important prospect communication does not get missed.
Proposal & Sales Document Preparation
Prepare, format, proofread, and organize:
Sales proposals
Quotes
Presentations
Sales decks
Client-facing documents
RFP and RFI responses
Use approved templates and materials to produce polished, accurate documents using tools such as:
Google Slides
Microsoft PowerPoint
Canva
Maintain strong version control and organized document storage.
Reporting & Sales Performance Tracking
Prepare recurring sales reports including:
Weekly pipeline reports
Sales activity updates
KPI trackers
Pipeline dashboards
Conversion reports
Track metrics such as:
Pipeline activity
Deal progression
Conversion rates
Sales activities
Follow-up completion
Other sales performance indicators
Ensure reports are accurate, organized, and delivered on time so leadership has clear visibility into sales performance.
Sales Operations Support
Help keep the overall sales workflow organized by:
Tracking open tasks and next steps.
Maintaining sales documentation.
Supporting lead routing.
Coordinating internal handoffs.
Following up on outstanding action items.
Identifying missing information or operational gaps.
Helping sales representatives stay focused on selling rather than administrative work.
Cross-Functional Coordination
Collaborate with:
Sales
Marketing
Operations
Finance
Leadership
Track handoffs and task ownership between departments.
Ensure information moves accurately between teams and help prevent delays caused by missed communication or incomplete follow-through.
Required Experience & Skills
Must-Have
1–2+ years of experience in:
Sales support
Sales administration
Administrative support
Operations coordination
Sales operations
Hands-on experience with at least one CRM platform such as:
As part of the application process, you’ll be asked to complete a short Spark Hire intro video .
We’re particularly interested in hearing about:
Your experience supporting sales or business development teams.
The CRM platforms you’ve worked with.
Your experience managing calendars and coordinating meetings.
How you keep CRM records and sales pipelines accurate.
Your experience preparing proposals, presentations, or sales documents.
How you manage multiple follow-ups and priorities without missing deadlines.
An example of how you helped a sales team become more organized or efficient.
Keep your responses clear, concise, and conversational . We want to understand how you communicate, stay organized, and approach sales operations support.
Completion of the Spark Hire intro video is required for your application to be considered.
Apply Now
If you:
Enjoy keeping sales systems and workflows organized.
Have hands-on CRM experience.
Are strong with scheduling, follow-ups, and coordination.
Take pride in accuracy and attention to detail.
Enjoy supporting fast-moving sales teams.
Want to grow within Sales Operations or Revenue Operations.
We’d love to hear from you.
Apply today and complete the required Spark Hire intro video to move forward in the hiring process.
