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Project Coordinator (Asana, Trello, Monday.com & Project Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required around deadlines and project priorities)
About the Role
At Pavago , one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.
This is not a passive administrative role. You’ll act as the execution backbone of the team , coordinating timelines, tracking deliverables, maintaining project documentation, following up with stakeholders, and identifying risks before they impact deadlines.
You’ll work across tools such as Asana, Trello, Monday.com, Smartsheet, and Microsoft Project to ensure projects remain organized, visible, and on track.
If you’re highly organized, proactive with follow-ups, comfortable managing multiple moving parts, and skilled at keeping teams accountable, this role is a strong fit.
What You’ll Own
Project Planning & Timeline Management
Support the planning and execution of multiple projects from kickoff through completion.
You’ll:
Maintain and update project plans and timelines.
Track milestones, dependencies, deadlines, and deliverables.
Keep project trackers accurate and current.
Monitor progress against established schedules.
Follow up on overdue or at-risk tasks.
Help teams stay aligned on priorities and upcoming deadlines.
Flag schedule conflicts and potential delays early.
You may work inside:
Asana
Trello
Monday.com
Smartsheet
Microsoft Project
Task, Milestone & Deliverable Tracking
Maintain clear visibility into project execution.
You’ll:
Create and update tasks and project boards.
Assign and track task ownership.
Monitor completion status across active projects.
Track dependencies between teams and deliverables.
Maintain milestone and deadline visibility.
Follow up proactively with task owners.
Ensure completed work is properly documented.
Prevent important deliverables from falling through the cracks.
Stakeholder Communication & Coordination
Act as a central coordination point between:
Project Managers
Team members
Leadership
Internal departments
Vendors and contractors
External stakeholders
You’ll:
Communicate project priorities and deadlines clearly.
Follow up consistently on outstanding action items.
Coordinate information between stakeholders.
Document important decisions and next steps.
Surface blockers requiring leadership attention.
Escalate delays before they impact project timelines.
Maintain clear visibility into ownership and accountability.
Meetings, Action Items & Follow-Up
Support productive project meetings by keeping discussions organized and action-oriented.
Responsibilities include:
Preparing meeting agendas.
Organizing relevant project materials.
Taking clear meeting notes.
Documenting decisions and action items.
Assigning owners and deadlines.
Distributing meeting recaps.
Following up until action items are completed.
Project Documentation & Reporting
Maintain organized and accessible project documentation using systems such as:
Google Drive
SharePoint
Confluence
Prepare and maintain:
Project plans
Meeting notes
Action-item trackers
Status reports
Risk registers
Project dashboards
Process documentation
Supporting project files
Ensure documentation remains current, structured, and easy for stakeholders to access.
Project Status Reporting
Prepare regular project updates for leadership and stakeholders.
Reports may include:
Overall project status
Milestone completion
Upcoming deadlines
Overdue tasks
Risks and blockers
Resource constraints
Key dependencies
Required decisions
Next steps
Translate project activity into clear, concise updates that allow leadership to understand where projects stand and where attention is needed.
Practical Assessment – Project Tracker & Status Reporting Scenario
Client Interview
Offer & Onboarding
Apply Now
If you have experience with project coordination, Asana, Trello, Monday.com, project tracking, stakeholder communication, and operational execution , we’d love to hear from you.
This role is ideal for someone who takes ownership, follows through consistently, and knows how to keep people, timelines, deliverables, and documentation aligned across multiple projects .
