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Payroll Accountant – Remote | U.S. Payroll, ADP, Gusto & Reconciliations Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring a detail-oriented Payroll Accountant to manage end-to-end U.S. payroll processing, payroll accounting, tax compliance, and reconciliations.
You’ll be responsible for ensuring 50–500 employees are paid accurately and on time , payroll taxes are properly handled, and all payroll records remain clean, compliant, and audit-ready.
This role is ideal for someone with hands-on experience in ADP, Gusto, Paychex, QuickBooks Payroll, or similar payroll systems who understands both payroll processing and the accounting behind it.
What You’ll Own
U.S. Payroll Processing
Process bi-weekly, semi-monthly, and monthly payrolls
Manage payroll for approximately 50–500 employees
Review and validate:
Time entries and overtime
Bonuses and commissions
Deductions and adjustments
New hires and terminations
Process payroll through ADP, Gusto, Paychex, QuickBooks Payroll, or BambooHR
Ensure payroll is accurate and completed on schedule
Payroll Accounting & Reconciliations
Prepare and post payroll journal entries
Reconcile payroll clearing accounts, bank activity, and general ledger balances
Accurately record benefits, deductions, taxes, and employer contributions
Work with accounting platforms including QuickBooks, NetSuite, or Xero
Investigate and resolve payroll discrepancies quickly
Payroll Tax & Compliance
Manage federal, state, and local payroll tax requirements
Support preparation and filing of:
Form 941 W-2s 1099s Applicable state and local filings Maintain accurate compliance documentation Stay current with U.S. payroll regulations and filing requirements
Benefits & Employee Support
Reconcile healthcare, retirement, and other benefit contributions
Verify payroll deductions against employee elections
Support new-hire payroll setup and onboarding
Respond professionally to questions involving pay stubs, direct deposits, deductions, and tax updates
Payroll Reporting
Prepare payroll, headcount, and variance reports
Provide payroll data to finance and HR teams
Support audits with accurate payroll documentation
Analyze payroll results against budgets when required
Process Improvement
Document and maintain payroll SOPs
Identify opportunities to improve payroll accuracy and efficiency
Use Excel, integrations, and automation to streamline workflows
Requirements
2+ years of payroll processing experience
Strong hands-on experience with at least one:
ADP
Gusto
Paychex
QuickBooks Payroll
BambooHR
Strong understanding of U.S. payroll taxes and compliance
Experience with payroll journal entries and reconciliations
Intermediate Excel / Google Sheets skills, including:
Pivot Tables VLOOKUP Reconciliations High attention to detail and numerical accuracy Ability to investigate and resolve discrepancies quickly Strong organizational and deadline-management skills Comfortable working remotely during U.S. business hours
Nice to Have
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Multi-state payroll experience
International payroll exposure
Experience reconciling payroll to accounting systems
NetSuite or Xero experience
Familiarity with HRIS integrations such as BambooHR, Workday, or Zenefits
Accurate payroll journal entries and reconciliations
Clean, organized, audit-ready payroll records
Why Join?
Own end-to-end payroll operations
Gain exposure to multi-state and multi-entity payroll
Work across payroll, accounting, tax, and compliance
Improve and scale payroll processes and systems
Fully remote role with clear ownership and accountability
Interview Process
Initial Phone Screen
Spark Hire Video Interview
Recruiter Interview
Client Interview
Offer & Onboarding
Apply Now
If you’re an experienced Payroll Accountant with hands-on knowledge of U.S. payroll, ADP, Gusto, payroll taxes, journal entries, and reconciliations , we’d love to hear from you.
Apply now and take ownership of accurate, compliant, and reliable payroll operations.
#PayrollAccountant #PayrollSpecialist #ADP #Gusto #PayrollProcessing #PayrollAccounting #AccountingJobs #RemoteJobs Originally posted on Himalayas
