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Data Entry Specialist (Excel / CRM / High Accuracy) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.
This is not just basic data entry.
This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.
If you’re detail-obsessed and catch mistakes others miss, this role fits you well.
What You’ll Do
Data Entry & Accuracy (Core Focus)
Enter and update records in:
Salesforce
HubSpot
Airtable
Excel / Google Sheets
Cross-check entries against:
Invoices
Contracts
Customer and HR records
Identify and fix:
Duplicate records
Missing data
Formatting inconsistencies
Data Cleaning & Maintenance
Standardize datasets using:
Filters
Pivot tables
Formulas
Apply consistent:
Naming conventions
Categories
Data structures
Perform weekly audits to maintain data quality
File & Record Management
Organize and maintain files in:
Google Drive
Dropbox
Microsoft SharePoint
Ensure all files are:
Structured
Searchable
Version-controlled
Audit-ready
Reporting & Cross-Team Support
Generate daily/weekly reports:
Transaction logs
Status updates
Data audit summaries
Support:
Finance (AR/AP entries)
Sales (lead/contact updates)
HR (employee records)
Compliance & Data Security
Maintain strict confidentiality of sensitive data
Ensure compliance with:
GDPR
HIPAA
CCPA
Process Improvement
Identify recurring data issues
Recommend:
Automation opportunities
Better templates
Improved workflows
Help reduce manual errors over time
What Makes You a Strong Fit
You notice errors instantly
You are highly consistent and disciplined
You are comfortable with repetitive, high-volume work
You take ownership of data accuracy
Required Experience & Skills
1–2 years of data entry, clerical, or admin experience
Strong proficiency in:
Excel / Google Sheets (filters, pivots, formulas)
Experience with CRMs like:
Salesforce or HubSpot
High typing speed with strong accuracy
Strong attention to detail
Nice to Have (Top Candidates)
Experience in high-volume environments (finance, e-commerce, healthcare)
