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Customer Service Representative / Dispatcher (Home Services) – Remote Customer Service | Dispatch Coordination | ServiceTitan | Home Services Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
At Pavago , one of our clients is hiring a Customer Service Representative / Dispatcher to serve as the primary point of contact for customers while coordinating technician schedules and dispatch operations for a growing home services business.
This is a fast-paced, customer-facing role where you’ll manage inbound inquiries, schedule service appointments, coordinate field technicians, and ensure customers receive timely updates throughout the service process. You’ll play a vital role in keeping daily operations running efficiently while delivering an exceptional customer experience.
The ideal candidate has previous experience supporting HVAC, plumbing, electrical, or other home service companies , thrives under pressure, and is highly organized with excellent communication skills.
What You’ll Own
Customer Service & Client Communication
Answer inbound customer calls, emails, and service inquiries professionally.
Assist customers with appointment scheduling, service updates, and general inquiries.
Resolve customer concerns with empathy while escalating complex issues when appropriate.
Respond to customer messages across multiple communication channels, including social media.
Deliver a positive customer experience throughout every interaction.
Scheduling & Dispatch Coordination
Schedule service appointments accurately using ServiceTitan .
Coordinate technician schedules and dispatch field technicians efficiently.
Manage appointment changes, cancellations, and emergency service requests.
Ensure technicians receive complete and accurate job information before dispatch.
Optimize technician schedules to maximize efficiency and service quality.
Service Operations Support
Review incoming service requests and ensure all jobs are properly scheduled.
Monitor active work orders and open service tickets.
Maintain accurate customer records, notes, and follow-up tasks.
Ensure no customer requests or appointments fall through the cracks.
Support daily operational workflows to improve service delivery.
Administrative & Reporting Support
Maintain accurate documentation within ServiceTitan and internal systems.
Update customer records, dispatch notes, and operational logs.
Assist with reporting, tracking, and operational follow-up activities.
Support internal teams with administrative tasks related to dispatch and customer service.
Requirements
Must-Have Qualifications
Experience
Previous experience in Customer Service and Dispatch roles.
Experience supporting HVAC, Plumbing, Electrical, Home Services, or Trade Services companies.
Strong understanding of scheduling and dispatch operations.
Experience coordinating emergency or urgent service requests.
Technical Skills
Proficiency with ServiceTitan .
Strong Microsoft Excel and Google Sheets skills.
Excellent written and verbal English communication skills.
Strong organizational skills with exceptional attention to detail.
Ability to multitask and prioritize effectively in a fast-paced environment.
Nice-to-Have
Experience supporting U.S.-based home service companies.
Experience handling customer communication through social media platforms.
Additional customer service or dispatch certifications.
Experience using other CRM or field service management platforms.
Tools & Platforms
ServiceTitan
Microsoft Excel
Google Sheets
CRM & Service Management Platforms
Microsoft Office
Google Workspace
What Makes You a Strong Fit
Highly organized with excellent multitasking abilities.
Strong verbal and written communication skills.
Calm, solution-oriented, and composed during busy periods.
Takes ownership of issues and follows through until resolution.
Thrives in fast-paced, customer-focused environments.
Comfortable coordinating both customers and field technicians simultaneously.
What a Typical Day Looks Like
Review incoming service requests and technician schedules.
Answer customer inquiries and schedule appointments.
Dispatch technicians to service calls.
Coordinate schedule adjustments and emergency requests.
Update customer records and service notes.
Communicate with technicians throughout the day.
Monitor open work orders and ensure timely completion.
Support daily operational reporting and administrative tasks.
In short: You ensure customers receive timely, professional service while keeping technician schedules organized and dispatch operations running smoothly.
Key Metrics for Success (KPIs)
Appointment scheduling accuracy
Technician utilization and schedule efficiency
Customer satisfaction and response times
Call handling efficiency
Dispatch accuracy
Timely follow-up and task completion
Accuracy of ServiceTitan documentation and operational records
Why This Role Stands Out
Fully remote opportunity with a growing home services organization.
High-impact role supporting daily field operations.
Fast-paced environment with strong ownership and responsibility.
Opportunity to develop expertise in dispatch operations and customer service.
Career growth into Operations, Dispatch Management, or Customer Success leadership roles.
Interview Process
Initial Screening Call
Spark Hire Intro Video (3–5 minutes)
Client Interview
Offer & Background Verification
What Happens After You Apply
Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video . This short, self-recorded video is the next step that completes your application and can be recorded whenever it’s convenient for you.
Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps the hiring team evaluate your communication style early, making future interviews more meaningful while reducing unnecessary interview rounds.
Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.
Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.
Apply Now
If you’re an experienced Customer Service Representative and Dispatcher who enjoys helping customers, coordinating field operations, and keeping fast-paced service teams running efficiently, we’d love to hear from you. Apply today and become a key part of a growing home services team.
