Companies in this catalog do not charge applicants. Never send money to apply.
Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first *
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.
Key Responsibilities
Email Management : Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
Phone Calls : Handle both inbound and outbound calls as needed
Calendar Management : Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
Bookkeeping : Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
Marketing Support : Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
Project Management : Assist in managing special projects, ensuring they are completed accurately and on time.
Skills, Knowledge and Expertise
Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
Exceptional organizational and multitasking abilities.
Proficient in all social media types
Strong attention to detail and a proactive approach to problem-solving.
Ability to handle many tasks in an ever-changing environment
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant software.
Knowledge of Shape CRM is a plus.
Proficiency in Canva for assistance with marketing flyers is a plus.
