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The Estimator / Assistant Project Manager plays a key role in both the pre-construction and active project phases by preparing accurate and competitive cost estimates, coordinating material and labor pricing, and ensuring smooth project setup and documentation. This role requires a detail-oriented professional who can manage multiple priorities, maintain organized records, and ensure the efficient flow of information between internal and external stakeholders.
During active project phases, the Estimator / Assistant Project Manager will work directly with Project Managers, field crews, and third parties to coordinate construction activities for assigned projects. These activities include material ordering; change order pricing, negotiations, and execution; client communication; creation of contract document addenda; and other tasks as directed by the supervising Project Manager.
This position will be external-facing, collaborating regularly with clients, subcontractors, vendors, and other third parties to maintain project alignment and ensure successful execution from estimate through completion.
Key Responsibilities
Estimating & Pre-Construction
Analyze architectural and engineering drawings, blueprints, and project specifications to determine material, labor, and equipment requirements.
Prepare detailed and accurate cost estimates using estimating software, Google Workspace applications, and Excel/Sheets.
Solicit, review, and compare quotes from vendors and subcontractors to ensure cost-effectiveness and compliance with specifications.
Evaluate proposals, project values, and bid documentation to prepare comprehensive cost summaries.
Maintain detailed records of all estimates, takeoffs, and revisions for active and historical projects.
Project Setup & Coordination
Establish job accounts and ensure all project documentation is properly reviewed and distributed to field and management teams.
Communicate with suppliers and vendors regarding purchase orders, submittals, and material deliveries.
Coordinate with Project Managers and field teams to ensure a seamless handoff from estimating to project execution.
Track material shipments, manage delivery schedules, and provide timely updates to relevant stakeholders
Change Orders & Cost Tracking
Prepare, price, and log change orders; manage negotiations and approvals as directed by the Project Manager.
Monitor work orders, cost codes, and timesheets to ensure proper job costing and billing accuracy.
Pre-code and track accounts payable entries related to materials, services, and change orders to maintain accurate project financials.
Documentation & Closeouts
Compile and prepare closeout documents, including warranties, as-builts, and final cost summaries.
Maintain organized project records and ensure all contractual and procedural documentation is completed accurately and on time.
Skills, Knowledge and Expertise
Bachelor’s degree in Construction Management, Engineering, or a related field preferred, or equivalent work experience.
2+ years of experiencein construction estimating, project coordination, or assistant project management (experience with U.S.-based projects strongly preferred).
Proficiency in Google Workspace applications (Sheets, Docs, Drive, Meet, Calendar), OneDrive, and Airtable.
Strong analytical, mathematical, and organizational skills with exceptional attention to detail.
Excellent written and verbal English communication skills.
Proven ability to manage multiple projects simultaneously under tight deadlines.
Strong problem-solving skills and a proactive approach to challenges.
Preferred Experience
Familiarity with off-site construction, particularly manufactured housing, is strongly preferred; general contracting experience also acceptable.
Prior experience with HUD code housing and/or prefab/modular construction utilizing off-site building techniques preferred.
Background in working with U.S.-based construction or contracting firms
