Assistant Project Manager (with Deltek ComputerEase experience)

The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.

Key Responsibilities

Project Setup

• Establish job accounts, review top sheets and lighting/power packages, and assess project values.
• Coordinate job setup communication, emailing suppliers and copying .
• Distribute field binders and plans to Foremen.

Change Orders

• Assign change order numbers and log them in CE as required.
• Process change orders, send them to customers, and follow up to secure approval.
• Communicate change order details with field teams as necessary.

Cost Coding & Work Order Tracking

• Gather and monitor Work Orders/Day Work Orders for projects.
• Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders.
• Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries.
• Submittals
• Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed.
• Submit to customers and follow up for approvals.
• Verify accuracy and release material orders, monitoring shipment dates for project timelines.
• Closeouts Prepare closeout documents, including warranties and as-builts, for contractors as requested.

Project Shipping Coordination

• Manage shipment appointments, coordinate with vendors, and update Foremen/Project Managers as needed.
• Provide reminders to Foremen about upcoming deliveries.

Material Orders

• Supply Foremen with POs upon request.
• Process material orders as needed and ensure they are entered into CE for tracking.

Skills, Knowledge and Expertise

2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.

A bachelor's degree or 2 years of experience working as an assistant project manager.

Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects.

Ability to compile a professional presentation and create reports on costing data.

Possesses keen analytical skills.

Excellent math and data analysis skills with a strong preference for Excel /Google Sheets mastery.

Strong problem-solving skills.

Strong preference for an individual with great control of both written and verbal English skills

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives

Quarterly Company Events

• In-depth training for career growth
• Great Company Culture and HR experience
• 1,000 PHP De Minimis
• Equipment and software provided
• Originally posted on Himalayas