Companies in this catalog do not charge applicants. Never send money to apply.
The Accounts Payable Specialist II performs a variety of accounts payable and clerical functions in order to process the payment of invoices and other pay requests in a timely and accurate manner. This position assists with month-end closing processes and reporting, and helps train new Accounts Payable Team Members.
Key Responsibilities
Process Invoices and Reimbursements
Measurement: All outstanding payment requests are processed within established department deadlines and in compliance with company and department policies.
Resolve Invoice Problems or Discrepancies
Measurement: Maintain a low rate of questioned items resulting from secondary reviews by the Accounts Payable Supervisor, Controller, and EVP of Finance.
Provide Excellent Customer Service
Measurement: Positive feedback and minimal complaints or concerns from Team Members and Managers.
Essential Duties of the Position
Participate in the full accounts payable cycle, including setting up new vendors; processing vendor invoices, employee reimbursements, and all other pay requests; weekly production of checks; monitoring the status of vendor statements; maintaining vendor records; and responding to inquiries in a timely manner.
Ensure compliance with all federal, state, and local laws; regulatory and tax laws; Taxpayer Identification Number matching; Office of Foreign Assets Control (OFAC) checking; and vendor 1099 processes, as well as company policies, procedures, and regulations.
Process all approved invoices and payment requests including, but not limited to, facility rents, appraisal payments, borrower refunds, and/or Team Member reimbursements.
Research questioned items and transactions as requested and prepare any adjusting entries necessary to correct expense accounts.
Perform complex journal entries including month-end and year-end accruals and account reconciliations.
Record entry of, verify documentation for, and distribute petty cash.
Identify and ensure outstanding obligations are credited upon payment. Identify discount opportunities. Issue purchase order amendments or stop-payment orders as needed.
Compile statistical, financial, accounting, and auditing reports and tables pertaining to matters including, but not limited to, cash receipts, expenditures, and other accounts payable transactions.
Assist with annual 1099 reporting.
Assist with training Accounts Payable Team Members.
Skills, Knowledge and Expertise
Associate’s degree in Accounting or an equivalent combination of education and experience.
Advanced proficiency in Microsoft Excel, with working knowledge of other Microsoft Office applications including, but not limited to, Outlook and Word.
1 to 3 years of experience in Accounts Payable, preferably with exposure to the mortgage industry.
Experience with Accounts Payable software preferred.
