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This is a remote position.
About the Role We are looking for a highly organized, proactive, and detail-oriented Project Coordinator to join our GenAI projects team. In this role, you will be the backbone of our project execution—ensuring tasks are well-coordinated, timelines are met, and cross-functional teams work seamlessly together. Your ability to communicate clearly, manage priorities, and anticipate challenges will directly contribute to the success of our cutting-edge AI initiatives.
Key Responsibilities
Project Planning & Coordination
Assist in creating project plans, timelines, and milestones for GenAI initiatives.
Coordinate daily project activities to align with defined objectives.
Track progress, flag potential risks, and recommend solutions to keep projects on track.
Scrum & Agile Support
Apply Scrum principles to enhance project agility and efficiency.
Work with Scrum Masters and development teams to run Scrum ceremonies: Sprint Planning, Daily Stand-ups, Sprint Reviews, and Retrospectives.
Ensure smooth sprint execution through effective coordination and follow-up.
Communication & Stakeholder Management
Act as a bridge between project teams, stakeholders, and leadership.
Organize and lead project meetings with clear agendas, minutes, and action items.
Maintain open communication channels to foster transparency and collaboration.
Task & Resource Management
Maintain and update task lists, assignments, and priorities.
Monitor task progress and ensure timely delivery.
Collaborate with team leads to allocate resources effectively.
Documentation & Reporting
Keep project documentation up to date, including plans, status reports, and meeting notes.
Prepare concise and insightful project status updates for stakeholders and management.
Risk Identification & Mitigation
Spot potential risks early and work with the team to implement mitigation strategies.
Address issues proactively to prevent delays or quality impacts.
Requirements
Qualifications
Bachelor’s degree in a relevant field.
2–5 years of experience in project coordination or similar roles, preferably in AI or technology projects.
Strong organizational, multitasking, and time management skills.
Excellent written and verbal communication abilities.
Proficiency in project management tools (e.g., Zoho Projects, Jira, Trello).
Ability to thrive in a fast-paced, collaborative environment.
Preferred Skills
Familiarity with AI and machine learning concepts.
PMP certification (a plus).
Experience in Scrum methodology and sprint coordination.
Knowledge of Agile project management tools and best practices.
