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The Private Placement Operations Specialist supports the ongoing administration of private placement debt investments after closing, including security setup, payment and cash monitoring, issuer reporting, amendments, maturities, prepayments, and regulatory reporting.
They serves as a gateway into Private Placement Investments, providing foundational exposure to our work, our mission, and the value the team delivers. Ensures compliance with note purchase agreements, investment requirements, regulatory reporting obligations, and internal controls while supporting portfolio management, investment accounting, and operational risk management activities.
WHAT WE CAN OFFER YOU:
Estimated Salary (Levels have variable responsibilities and qualifications) Private Placement Ops Specialist: $60,000, plus annual bonus opportunity 401(k) plan with a 2% company contribution and 6% company match.
Work-life balance with vacation, personal time and paid holidays. See our benefits and perks page for details.
Applicants for this position must not now, nor at any point in the future, require sponsorship for employment
WHAT YOU’LL DO:
Coordinate and administer security setup, documentation, and reporting activities for private placement investments, ensuring accurate and timely execution in accordance with approved terms and internal controls.
Build foundational knowledge of private placement investments, the investment process, and the team's role in the portfolio through exposure to the work of portfolio managers, analysts, and operations colleagues.
Serve as an operational point of contact for matters affecting private placement investments. Research and respond to inquiries, coordinate required actions, and communicate with issuers, placement agents, counsel, custodians, internal business partners, and other external stakeholders. Resolve routine matters and escalate material credit, compliance, or operational concerns as appropriate.
Monitor interest and principal payments, prepayments, maturities, and other cash activity. Reconcile activity to custodian and accounting records, identify exceptions, and coordinate resolution with internal and external stakeholders.
Track receipt of financial statements, compliance certificates, and other issuer reporting required under note purchase agreements. Distribute deliverables to investment staff and follow up on missing or late items
Support the processing of amendments, waivers, consents, and other issuer requests, including document collection, internal approvals, execution, and system updates.
Support NAIC Securities Valuation Office (SVO) filings and other regulatory reporting requirements for private placement holdings, as applicable.
Utilize various systems and applications to prepare periodic reports and requests for information. Assist in updating system information for various activities and participate in testing system or application upgrades.
Work collaboratively with and support the efforts of internal parties and external parties who perform certain tasks or jobs for our benefit and at our direction.
Establish and maintain appropriate documentation associated with all procedures, policies and activities, training counterparts and establishing a good backup plan for coverage and business continuity.
WHAT YOU’LL BRING:
Knowledge of regulations and laws affecting the purchase of securities, private placements, and any other investment vehicle.
Knowledge of private placement debt structures, note purchase agreements, and related closing documentation.
Knowledge of fixed income concepts, including interest calculations, amortization, and prepayment and make-whole provisions.
Ability to identify operational, compliance, and portfolio risks and recommend corrective action.
Ability to manage complex transactions involving multiple stakeholders and competing deadlines.
Ability to interpret note purchase agreements, amendments, and other legal documentation.
Ability to utilize personal computer applications to include but not limited to Microsoft Excel, Word and PowerPoint.
Strong communication (written and verbal) and interpersonal skills.
Effectively manages internal and external business relationships.
Ability to analyze and interpret data; formulate recommendations based on data.
Strong organizational skills with attention to detail.
Ability to work as part of a team environment in a fast paced, diverse and growth oriented environment.
Ability to effectively manage multiple tasks simultaneously within a timely manner.
You promote a culture of diversity and inclusion, value different ideas and opinions, and listen courageously, remaining curious in all that you do.
Ability to work remotely with reliable high-speed internet access while residing in the United States or Puerto Rico.
Preferred:
Some post-secondary education, course work through a professional organization or equivalent experience.
Knowledge of Investment Management asset administration's processes and practices and its business partners.
We value diverse experience, skills, and passion for innovation. If your experience aligns with the listed requirements, please apply!
If you have questions about your application or the hiring process, email our Talent Acquisition area at . Please allow at least one week from time of applying if you are checking on the status.
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Fair Chance Notices
Salary: C22 | Pay Scale: 100 C22 - Annual Originally posted on Himalayas
