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Employment Type: Full-Time
Position: Bookkeeper
Industry: IT Services / Managed Services Provider (MSP)
Reporting To: Finance Manager / Director
About the Role
We are looking for an experienced and detail-oriented Full-Time Bookkeeper to manage the day-to-day financial transactions and bookkeeping activities of our business.
The role will have primary responsibility for Accounts Payable (AP), Accounts Receivable (AR), bank reconciliations, invoicing and general bookkeeping , together with some basic stock and inventory control .
Experience working with an Australian business is highly preferred , particularly candidates who understand Australian accounting and business practices. Previous experience working within an IT services company or Managed Services Provider (MSP) will be highly regarded.
Key Responsibilities
Accounts Payable (AP)
Process supplier invoices accurately and on time.
Match invoices against purchase orders and supporting documentation.
Maintain supplier records and reconcile supplier statements.
Prepare supplier payments for approval.
Follow up and resolve invoice or payment discrepancies.
Maintain accurate records of outstanding payables.
Accounts Receivable (AR) & Invoicing
Prepare and issue customer invoices accurately and on schedule.
Record and allocate customer payments.
Monitor outstanding accounts and aged receivables.
Follow up overdue invoices professionally with customers.
Reconcile customer accounts and investigate discrepancies.
Assist with recurring and contract-based customer billing.
Bank & Financial Reconciliation
Perform regular bank and credit card reconciliations.
Reconcile incoming and outgoing transactions against accounting records.
Investigate and resolve unreconciled transactions.
Maintain accurate and up-to-date financial records.
Assist with month-end bookkeeping and account reconciliations.
Stock & Inventory Control
Assist with basic stock and inventory management.
Record stock purchases and movements.
Reconcile inventory records against supplier invoices and internal records.
Assist with tracking IT equipment, hardware or other business assets where required.
Investigate basic stock discrepancies.
General Bookkeeping
Maintain accurate records within the accounting system.
Process expenses and maintain supporting documentation.
Assist with preparation of financial information for management.
Maintain organised digital records for invoices, receipts and financial documents.
Liaise with accountants, suppliers, customers and internal teams when required.
Assist with GST/BAS-related bookkeeping and provide records to the accountant or finance team.
Support month-end and year-end accounting activities.
Required Skills & Experience
The successful candidate should have:
Demonstrated experience as a Bookkeeper, Accounts Officer or Finance Officer .
Strong hands-on experience with Accounts Payable and Accounts Receivable .
Strong experience with bank reconciliations and invoicing .
Good understanding of general bookkeeping principles.
Experience using accounting software such as Xero, MYOB, QuickBooks or similar .
Good Microsoft Excel skills.
High level of accuracy and attention to detail.
Strong organisational and time-management skills.
Ability to manage multiple invoices, payments and deadlines.
Good written and verbal English communication skills.
Ability to work independently with minimal supervision.
Strong confidentiality and professional integrity when handling financial information.
Highly Desirable
Preference will be given to candidates who have:
Previous bookkeeping/accounting experience with an Australian company.
Familiarity with Australian GST, BAS and general accounting practices .
Previous experience working for a Managed Services Provider (MSP), IT services company or technology business .
Experience with recurring customer invoicing or managed-service contracts.
Experience handling invoices for IT hardware, software licences, subscriptions or managed services.
Basic experience with stock, inventory or IT asset reconciliation .
Ideal Candidate
We are looking for someone who is hands-on, organised and dependable rather than someone focused purely on higher-level accounting. You should be comfortable managing the everyday financial administration of the business, from entering supplier invoices and reconciling bank accounts to issuing customer invoices and following up outstanding payments.
Experience in an Australian business environment will be particularly valuable, while previous exposure to an MSP or IT services environment would be a strong advantage.
