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Aurora is looking for a Virtual Assistant to support our Australian Advisory team (remote, Philippines-based)
About the position
We are looking for a Virtual Assistant to provide high-quality administrative and coordination support to multiple stakeholders based in Sydney and Melbourne. This role is focused primarily on diary management, travel coordination, and day-to-day administrative support for senior Advisory team members.
The role is well suited to an experienced Virtual Assistant or Executive Assistant who is highly organised, service-oriented, and comfortable supporting multiple stakeholders across multiple time zones. The successful candidate will be proactive, detail-oriented, and confident managing competing priorities in a fast-paced, professional services environment.
About us
From its academic roots, Aurora Energy Research has grown to become the largest dedicated power market analytics company in Europe, providing data-driven intelligence for strategic decisions in the global energy transformation. We are a diverse team of over 400 experts with vast energy, financial and consulting backgrounds, covering power, hydrogen, carbon and fossil commodities.
We are active in Europe, Australia and the US, working with world-leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software. We are a thriving, rapidly growing company with offices across the globe and more opening soon. We currently serve over 600 of Europes most influential energy sector participants, including utilities, investors, and governments, and expect to continue to grow rapidly, adding new countries and products to our portfolio.
Aurora Energy Research auroraer.com
Key responsibilities
Top Priority Tasks
Providing diary and calendar management support for Sydney- and Melbourne-based
Advisory stakeholders, including scheduling internal and external meetings across multiple time zones.
Coordinating domestic and international travel arrangements for Advisory team members, including flights, accommodation, and ground transport.
Managing meeting logistics such as video conferencing links, agendas, and follow-up actions.
Supporting ad hoc requests such as restaurant bookings, client dinners, off-site logistics, and internal team events.
Acting as a reliable point of contact to ensure smooth day-to-day administrative support for the Australia Advisory teams.
Other Important Tasks
Monitoring inboxes and assisting with meeting coordination and scheduling requests.
Preparing, formatting, and collating documents and presentations using Word, Excel, and PowerPoint.
Supporting and coordinating the internal activities of the Advisory team such as internal events, off-sites, and trainings.
Supporting expense claim preparation and submission in line with internal processes. Maintaining accurate records, trackers, and simple reports (e.g. travel schedules,meeting logs).
Providing general administrative support to the Advisory team as required.
Aurora Energy Research auroraer.com
What we offer
The opportunity to contribute to a rapidly growing international business
A dynamic, intellectually stimulating and demanding yet supportive environment
A collaborative and inclusive global team culture
Competitive compensation aligned with experience and local market benchmarks
Opportunities to develop skills through exposure to senior stakeholders and complex coordination tasks
Working hours will align primarily with the time zones of supported stakeholders (Australian Eastern Time), with some flexibility required.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.
What we are looking for
Required attributes
2–5+ years experience as a Virtual Assistant, Executive Assistant, or similar administrative support role.
Strong diary management and travel coordination experience
Excellent organisational skills with high attention to detail
Strong written and verbal communication skills in English
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (e.g. Teams, Zoom) Reliable, discreet, and service-oriented approach Desirable attributes Experience supporting senior leaders or Advisory / consulting teams Experience working with global teams across multiple time zones Familiarity with expense management or internal administrative systems Proactive mindset with the ability to anticipate needs and solve problems independently The successful candidate would start 1 April 2026. We will review applications as they are received. Salary will be competitive with experience.
Aurora Energy Research auroraer.com Originally posted on Himalayas
