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Job Purpose
Safeguarding Bank’s interest by ensuring adequate legally binding credit facility and security documents are in place in line with applicable policies, procedures, and standard legal requirements / guidelines.
Ensure all activities of the documentation function are accomplished accurately and in a timely manner.
Ensure that all documents have been reviewed and found in order, and enforceable as per the laws of the country.
Ensure all operational, monitoring and control activities during the tenor of the facilities are performed in a timely manner.
Ensure that all risks & controls pertaining to the documentation and control / monitoring functions are identified in the RCSA and kept up to date.
Provide guidance and training to the team members as and when required.
Ensure the unit’s standard operating procedures are aligning with the Bank’s and regulatory policy guidelines and ensure strict adherence.
Support the Bank’s process reengineering and digitization initiatives.
Ensure all required management information / reports are produced in a timely manner
Key Result Areas
Responsible for effectively and efficiently managing the resources available for Syndication, Financial Institutions, and International Banking facility documentation, as well as monitoring and control functions, to enhance customer service without compromising any control features.
Supervision/authorization of documentation requirement checklist for all Commercial Credit approvals.Ensure that all terms and conditions stipulated in the Credit approval as precedent to disbursement of limits have been duly complied with and all securities / insurance policies have been obtained prior to provide Documentation clearance to provide limit release in core system.
Ensure effective and efficient coordination with various stakeholders, including business units, legal teams, Sharia advisors, and facility agents in Syndication and FI transactions, to perform the roles of Credit Administration in a timely manner..
Ensuring custody of all documentations and compliance of all terms and conditions as per credit approval.
Manage timely and accurately providing documentation clearance to implementation of credit approval limits in various systems.
Supervision of limit release process and all other operational, monitoring and control activities during the tenor of the facilities are performed in a timely manner.
Identify any irregularity / deviation / exception in the borrowing documentation and promptly address those to the relationship manager and Wholesale Risk Management for an early resolution.
Develop and improve Internal Controls and Mitigants on ongoing basis to maintain high level Service Standard.
Plan, develop and execute the related improvements in the assigned areas, coordinate and allocate resources with regards to special projects as and when warranted.
Provide regular input on Policy and develop Procedures related to Credit Operations to make it more efficient and practical.
To act as a trouble shooter to deal with Relationship Managers, Credit Managers, and for others business initiatives.
To manage the internal MIS to capture exceptional transactions for Credit Documentation.
Manage and monitor the MBO and KPI of Credit Ops staff to lead towards achieving the corporate objectives.
Review the process change and mange it appropriately towards better resolution.
To monitor & ensure perfection of pledge, lien and mortgage of customer assets and to ensure periodic valuation of such assets.
Ensure to maintain audit rating as "Satisfactory" Ensure that RCSA is up to date and testing is duly completed as per guidelines.
To sign-off as authorized signatory on facility agreements whilst ensuring that all terms and conditions and commitment are properly reflected in the document.
Extend necessary advice and support to Credit Department regarding Documentation issues and liaise with Legal Dept. on legal related issues when required.
Validate translated customized facility conditions to Arabic language (Applicable to Arabic speaking employees).
Ensure proper and timely implementation of recommendations of Credit Review/ Audit Department and address and deficiencies brought out in the audit process to remedy matters and follow-up till regularization.
Represent the Unit Head - Corporate Documentation in his / her absence on matters pertaining to documentation process / function
