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The Department of Academic Affairs at the Johns Hopkins Bloomberg School of Public Health is seeking an Office Assistant . The Office Assistant provides general clerical and administrative support to the assigned office or department.
Specific Duties & Responsibilities
Maintain calendar and schedule appointments and meetings.
Complete various requests for office supplies and equipment.
Assist with preparation of correspondence, manuscripts, and grant proposals.
Type, format, edit, and proof materials and communications.
Support the coordination and execution of special events.
Make routine travel and hotel accommodations.
Organize and maintain paper and electronic files.
Perform data entry.
Open, sort and screen mail.
Support and organize various office activities and/or priorities.
Collect documents and scan physical documents into digital formats.
Resolve inquiries and advise on university procedures as needed.
Greet and assist visitors and customers.
Answer telephone, screen and assist callers, and relay messages.
Other duties as assigned.
Minimum Qualifications
High school diploma or graduation equivalent.
Six months of related experience.
Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Technical Qualifications & Specialized Certifications Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Technical Skills & Expected Level of Proficiency
Calendar Management - Developing
Customer Service - Developing
Data Entry - Developing
Electronic Office Tools - Developing
Event Coordination - Developing
Office Procedures - Developing
Oral and Written Communications - Developing
Record Keeping - Developing
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
