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InsideOutVAS$3K – $4K per monthSouth Africa only
Opens the original posting on Himalayas.
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ROLE DETAILS
Executive Assistant
The company is a multi-location dental practice group operating three offices with a team of approximately seventy staff, including nine doctors and a team of managers. The practice has scaled rapidly, growing from roughly fifty to seventy employees within about a year and a half, and continues to handle a high volume of patient care and administrative operations across its locations.
You will serve as the Executive Assistant to the founder of a multi-location dental practice group, taking ownership of day-to-day administrative and organizational work currently absorbed by leadership. You will manage email triage, scheduling, follow-ups, and the organization of recurring administrative items such as vendor and insurance policy documentation, converting unstructured information into clear, accessible systems.
Vendor & Policy Administration: Organize and maintain records such as insurance policies and vendor agreements, tracking renewal dates, costs, and payment requirements in a structured format.
Task Follow-Up: Track action items delegated by the executive, follow up with staff or external parties, and report status proactively.
AI-Enabled Workflow Support: Use Claude and related tools to build dashboards, automate repetitive processes, and organize information for easier executive decision-making.
Executive Reporting: Provide structured start-of-day and end-of-day updates summarizing priorities, progress, and blockers.
Cross-Team Coordination: Liaise with managers and administrative staff to gather information and support delegated projects as the role expands.
Experience using or training on AI tools such as Claude for email management, workflow automation, and dashboard creation, or strong aptitude and willingness to be trained on these tools..
Opens the original posting on Himalayas.
Apply nowSource: Himalayas