Administrative Assistant I

We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.

Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You'll Do

Support two Vice Presidents with their respective administrative needs Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting) Managing executive schedules to ensure sufficient time for task completion Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items Event planning and coordination, including for working onsite/offsite meetings and team building events