Work Schedule: This role is expected to align with the Sydney business hours (6 AM - 2 PM / 7 AM - 3 PM, Monday to Friday).
Who We Are: At Hunt St , we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: Our client is a Sydney-based electrical contracting business delivering high-quality electrical services across residential and commercial projects. Alongside their electrical operations, they manage a growing portfolio of property renovation, investment and development projects across Australia and the Philippines.
Role Overview: The Finance & Operations Manager will oversee finance administration, reporting and operational support across the client’s Australian contracting and property entities. Working with the Directors and external advisers, you will maintain accurate records, manage payroll administration and project profitability, and improve business systems through automation and AI. This role suits a proactive finance professional who can manage multiple priorities and bring structure to a growing business.
Key Responsibilities:
Finance & Accounting
Manage day-to-day bookkeeping and financial administration using Xero
Maintain accurate financial records across Australian business entities
Prepare BAS information and supporting documentation for review by the external accountant
Manage Accounts Payable processes, including:
Processing supplier invoices
Filing and maintaining supplier documentation
Preparing monthly supplier payment runs
Setting up bank payments for Director review and approval
Reconciling supplier statements against the Accounts Payable ledger monthly
Manage Accounts Receivable processes, including:
Preparing customer invoices and progress claims
Following up outstanding debtor accounts
Taking ownership of invoice collection processes
Maintaining accurate debtor records
Assist with cash flow forecasting and financial planning
Maintain fixed asset registers and depreciation schedules
Prepare monthly reporting packs including:
Profit & Loss reports
Balance Sheet reporting
Cash flow reporting
Budget vs actual analysis
Support end-of-year financial preparation and reporting requirements
Payroll & Compliance Administration
Manage weekly payroll administration
Maintain employee records and payroll documentation
Support compliance with Australian payroll requirements, including:
Single Touch Payroll (STP) reporting requirements and deadlines
Superannuation Guarantee obligations and quarterly contribution deadlines
Assist with employee onboarding processes
Prepare documentation relating to apprentices and new employees
Coordinate insurance administration and renewal processes, including:
Business insurance
Workers Compensation insurance
Professional Indemnity insurance
Other relevant policies
Maintain organised records in line with Australian and Philippine documentation requirements
Project Finance & Operations
Prepare weekly project profitability reports
Track project performance, including:
Labour costs
Materials
Supplier expenses
Project margins
Understand company overheads and assist with pricing calculations for quotations
Monitor project financial performance and identify opportunities for improvement
Manage purchase order processes
Support job scheduling and workforce allocation
Prepare weekly labour allocation communications for staff
Work within Simpro to:
Upload project materials and labour information
Monitor job progress
Maintain accurate project costing
Reconcile Simpro information with Xero to ensure both systems remain aligned
Business Systems & Process Improvement
Identify opportunities to improve operational efficiency
Assist with implementation and improvement of business systems
Establish and maintain CRM processes
Maintain SharePoint or similar document management systems
Use AI tools to improve workflows, automate repetitive tasks and increase efficiency
Create improved processes, templates and documentation
Liaise with IT support providers where required
Recommend technology improvements that support business growth
Executive & Business Support
Provide general operational support to Directors
Assist with administration relating to:
Business operations
Property investments
Renovation projects
Investment properties
Manage administrative requirements relating to Philippine property ownership
Assist with household and investment property administration where required
Coordinate documentation and information across multiple stakeholders
Philippines Entity Support
Liaise with accounting and legal partners in Manila regarding local requirements
Assist with administration relating to Philippine entities and operation
Support understanding of cross-billing between Australian and Philippine entities
Maintain documentation relating to Philippine staff requirements, reporting and compliance
Assist with administration relating to property purchasing and ownership processes in the Philippines
Requirements
Essential
Bachelor’s degree in Accounting, Finance, Business Administration or a related field
Proven experience in accounting, bookkeeping, finance administration or operations management
Strong hands-on experience using Xero, with sound knowledge of Australian bookkeeping, payroll and financial-administration processes
Familiarity with BAS, Single Touch Payroll and superannuation requirements
Experience managing Accounts Payable, Accounts Receivable, payroll and reconciliations
Experience preparing management reports, cash-flow forecasts and budget-versus-actual analysis, with the ability to interpret Profit and Loss, Balance Sheet and project-costing information
Strong Microsoft Excel skills
Excellent written and spoken English, with the ability to communicate effectively and build trusted working relationships
Highly organised, reliable and proactive, with the ability to manage recurring deadlines and competing priorities
Commercially minded and detail-oriented, with strong financial awareness and the ability to see the bigger picture
Process-driven and focused on continuous improvement, with a willingness to adopt new technology
Comfortable taking ownership, working independently and handling confidential information professionally
Committed to delivering accurate, high-quality work
Highly Desirable
Experience supporting an Australian business, particularly within construction, electrical contracting, trades, renovation or property
Experience using Simpro or another job-management platform and reconciling job information with Xero
Experience with project-profitability reporting, progress claims or construction invoicing
Familiarity with CRM and document-management platforms such as SharePoint
Experience improving processes, documenting workflows and using AI or automation tools
Exposure to Philippine business operations, property administration or compliance requirements
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
