Work Schedule: This role is fully flexible across Sydney, USA, and France time zones. While there is no fixed 9am–5pm structure, the expectation is availability and coverage across a 7am–7pm window, with the contractor managing their own time within that period to ensure all business and personal support needs are met across overlapping time zones.
Who We Are: At Hunt St , we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: A privately held investment firm focused on managing and growing a diversified portfolio across media, technology, property, and venture capital investments in Australia and Europe.
Role Overview: We are seeking a highly experienced Executive Assistant / Personal Assistant to support a Sydney-based principal managing international investments, stakeholders, and personal responsibilities across multiple time zones (Australia, USA, and France).
This is a senior EA/PA role requiring exceptional organisational ability, financial administration skills, and proactive systems thinking. The successful candidate will manage complex scheduling across global time zones, oversee communications, and support both business and personal coordination tasks.
A strong emphasis is placed on accuracy, initiative, written communication, and the ability to build systems that reduce operational friction.
Key Responsibilities:
Executive Support
Manage complex diary across Australia, USA, and Europe time zones
Coordinate meetings, run sheets, and daily scheduling adjustments
Monitor inbox and draft professional communications
Financial & Administrative Support
Manage Xero bookkeeping for both personal and business accounts
Track expenses, invoices, and financial documentation
Support reconciliation and financial organisation
Travel & Logistics
Coordinate international travel, accommodation, and itineraries
Manage changes across time zones and last-minute adjustments
Stakeholder Management
Liaise with investors, partners, clients, and internal teams
Ensure clear, timely, and professional communication
Personal & Operational Support
Support personal scheduling and family-related coordination
Maintain visibility of recurring tasks and commitments
Systems & Efficiency
Use AI and productivity tools to improve workflows
Build and maintain simple systems to reduce recurring issues
Anticipate needs and proactively resolve scheduling conflicts
Requirements
5+ years’ experience as a high-level EA / Executive Assistant
Strong experience with Xero and financial administration
Excellent written English and professional communication skills
