Executive Virtual Assistant (Remote | LATAM Only)

Summary:

We're hiring an Executive Virtual Assistant to support leadership with daily operations, communication, scheduling, reporting, and organizational management. This role is ideal for someone highly proactive, detail-oriented, and capable of keeping multiple priorities organized in a fast-paced remote environment.This position goes beyond basic administrative support. We're looking for someone who can anticipate needs, manage follow-through, improve organization, and help leadership operate more efficiently day to day.

Why This Role is Unique:

• High ownership role with direct impact on operations and leadership efficiency.
• Blend of executive support, operations, communication, and project coordination.
• Opportunity to work closely with leadership and gain exposure to multiple areas of the business.
• Fast paced environment with opportunities to improve systems and processes.
• Ideal for someone proactive who enjoys structure, organization, and execution.

What You'll Own:

• Keeping calendars, inboxes, and priorities organized and moving efficiently.
• Managing communication, follow-ups, and scheduling across teams and clients.
• Supporting leadership with operational coordination and administrative execution.
• Maintaining accurate systems, reports, and CRM updates.
• Helping projects and priorities move forward without bottlenecks.

Core Responsibilities:

Executive & Administrative Support

• Manage calendars, scheduling, and meeting coordination.
• Organize inboxes, draft replies, prioritize messages, and track follow-ups.
• Prepare daily priority briefs and weekly summaries.
• Coordinate calls, meetings, and scheduling logistics through Calendly and Google Calendar.
• Track deadlines, reminders, and action items to ensure follow-through.

Operations & Coordination

• Support leadership with day-to-day operational execution.
• Coordinate tasks and projects across teams using Asana, Monday.com, or similar tools.
• Keep workflows, systems, and documentation organized.
• Assist with process improvements and operational structure.
• Help ensure projects move forward smoothly and efficiently.
• CRM & Reporting Management
• Maintain accurate CRM updates, notes, and follow-ups.
• Track prospect communication and operational updates.
• Pull and organize reports from different systems and platforms.
• Prepare presentations, agendas, and supporting materials when needed.

Communication & Organization

• Communicate professionally with internal teams, clients, and vendors.
• Maintain organization across Google Workspace, Notion, Airtable, Slack, and operational systems.
• Support leadership by anticipating needs and reducing operational friction.

Qualifications & Skills:

Required:

• Previous experience as an Executive Assistant or Virtual Assistant.
• Strong written and verbal English communication skills.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and follow-through.Ability to work independently with minimal supervision.
• Comfortable working in a fast-paced remote environment.
• Strong sense of ownership, urgency, and accountability.Professional communication and customer service skills.
• Reliable and highly organized under pressure.

Nice to Have:

• Real estate industry experience.
• Marketing coordination experience.
• Experience building SOPs and improving operational workflows.
• Experience with reporting and data organization.
• Familiarity with AI and productivity tools.

Tools & Platforms:

• Google Workspace
• GoogleCalendar
• Calendly
• Slack
• Notion
• Asana
• Monday.com
• Airtable
• Canva
• CRM platforms (Lofty or similar)
• Google Sheets
• AI tools

Work Setup:

• Full-TimeRemote (LATAM only)
• Ability to work US business hours

Required Remote Setup:

• Reliable high-speed internet connection.
• Personal work laptop or desktop computer.
• Quality headset for calls and meetings.
• Dedicated workspace free from distractions and background noise.

Compensation & Benefits:

• Salary: $1000 - $1500 per month
• Long-term remote opportunity.
• Opportunity for growth and increased responsibility.
• Collaborative and fast-paced remote work environment.

About Purple :

At Purple , we connect exceptional LATAM talent with U.S. companies through strategic outsourcing solutions that deliver results with integrity and excellence. Our mission is to help businesses scale without compromising on quality, while creating meaningful opportunities across borders.

Explore our culture and team:

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Originally posted on Himalayas