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Accounting & Purchasing Specialist (Remote)
Contract Position – Part-Time or Full-Time Based on Business Needs | Competitive Compensation Based on Experience
About GigaKOM
For more than 20 years, GigaKOM has delivered enterprise-level IT solutions to K–12 school districts, higher education institutions, state and local government agencies, and commercial organizations across California and the Western U.S. Through partnerships with leading technology manufacturers and distributors, we provide secure, scalable networking, wireless, security, cloud, and infrastructure solutions.
As GigaKOM continues to grow across California, Arizona, Nevada, and other Western U.S. markets, we are seeking a proactive and detail-oriented Accounting & Purchasing Specialist to support financial operations, purchasing, vendor coordination, order tracking, and accounting administration.
This position is ideal for someone with accounting experience, strong attention to detail, and familiarity with IT products, procurement workflows, purchase orders, vendor invoices, and order tracking.
Location Remote This is a remote position. Candidates must be able to maintain regular overlap with U.S. Pacific Time to support accounting, purchasing, vendor, and internal team coordination.
Position Overview
The Accounting & Purchasing Specialist is responsible for supporting key accounting and purchasing functions, including Accounts Receivable, Accounts Payable, reconciliations, purchase order processing, vendor coordination, and order tracking.
This role works closely with Accounting, Sales, Purchasing, Project Management, Engineering, and Operations teams to ensure accurate financial records, timely vendor processing, proper order tracking, and clear communication across departments.
This is a contract-based position that may be structured as part-time or full-time depending on business needs, workload, candidate qualifications, and availability.
The ideal candidate has a strong accounting foundation, understands purchasing and procurement processes, and is comfortable working in a fast-paced IT solutions environment.
What You’ll Do
Accounts Receivable Management
Support full-cycle Accounts Receivable activities, including invoicing, client follow-up, and collections
Communicate with clients regarding invoice questions, discrepancies, payment status, and billing documentation
Track outstanding balances and assist with timely payment collection
Maintain accurate customer billing records and supporting documentation
Coordinate internally to resolve billing issues related to orders, customer accounts, or supporting documentation
Accounts Payable Support
Assist with processing vendor invoices, purchase orders, and payment requests
Match vendor invoices against purchase orders, packing slips, quotes, and receiving documentation
Review invoice accuracy, tax, freight, shipping, and other related charges
Help maintain accurate vendor records and payment status tracking
Support AP reporting and payment preparation as needed
Purchasing & Procurement Support
Create, review, and process purchase orders for IT products, equipment, licensing, and materials
Work with distributors, vendors, and manufacturers on pricing, availability, order status, and lead times
Coordinate purchasing activity with Sales, Engineering, Project Management, and Operations
Track product availability, backorders, substitutions, shipment status, and delivery timelines
Ensure purchasing records are accurate and aligned with customer quotes, vendor quotes, and internal requirements
Support procurement documentation for public sector, education, and customer purchasing workflows
Order Tracking & Vendor Coordination
Track open orders from purchase order creation through delivery and receipt
Follow up with vendors and distributors on shipment status, ETA updates, backorders, and fulfillment issues
Communicate order status updates to internal teams
Help resolve order discrepancies, missing items, incorrect shipments, returns, and RMAs
Maintain organized records of purchase orders, invoices, tracking numbers, and vendor communications
Reconciliations & Financial Accuracy
Reconcile bank accounts, credit cards, vendor accounts, and balance sheet accounts as assigned
Review transactions for accuracy, completeness, and proper classification
Investigate discrepancies and coordinate corrections with internal teams
Support month-end close activities and financial reporting preparation
Maintain accurate financial records in accordance with company policies
Reporting, Compliance & Process Improvement
Prepare and maintain financial reports, purchasing reports, and operational tracking documents
Support internal controls, documentation standards, and compliance with company policies
Help improve accounting, purchasing, and order tracking workflows
Use Excel and other tools to organize data, identify trends, and support decision-making
Support adoption of automation and AI-enabled tools where appropriate to improve efficiency
Qualifications
Required
Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
5+ years of professional experience in accounting, finance operations, purchasing, or related administrative financial roles
Experience with Accounts Receivable and Accounts Payable processes
Experience supporting purchasing, procurement, purchase orders, or vendor invoice processing
Strong proficiency with Microsoft Excel and Microsoft Office applications
Excellent written and verbal communication skills in English
Strong attention to detail, accuracy, and organization
Ability to manage multiple priorities and meet deadlines
Strong analytical and problem-solving skills
Ability to maintain confidentiality when handling financial and business information
Ability to work independently in a remote environment with regular Pacific Time availability
Preferred
Experience in the IT, technology, managed services, or systems integration industry
Familiarity with IT products, hardware, software licensing, networking equipment, and distributor procurement workflows
Experience working with vendors, distributors, and manufacturers
Experience supporting public sector, education, or SLED-related purchasing processes
Experience with ERP, PSA, CRM, or accounting systems such as NetSuite, Autotask, QuickBooks, or similar platforms
Experience using AI-driven tools or automation to improve accounting, purchasing, reporting, or workflow efficiency
Core Competencies
Accounts Receivable and Accounts Payable support
Purchasing and procurement coordination
Vendor and distributor communication
Purchase order processing and order tracking
Financial reconciliation and reporting
Attention to detail and documentation accuracy
Excel analysis and data organization
Cross-functional communication
Confidentiality and professional judgment
Problem-solving and process improvement
Time management and remote work discipline
Compensation & Structure
This is a contract-based position.
Contract engagement may be structured as:
Part-Time
Full-Time
Work schedule will be determined based on business needs, workload, candidate qualifications, and availability.
Competitive compensation based on experience, accounting background, purchasing experience, technical familiarity, and applicable industry experience.
Performance-based incentives may be available for certain responsibilities or measurable outcomes.
Why Join GigaKOM?
Established reputation serving public sector and enterprise markets across California and the Western U.S.
Opportunity to support accounting, purchasing, and operational functions in a growing IT solutions company
Exposure to enterprise networking, wireless, security, cloud, and infrastructure projects
Collaborative environment with Sales, Purchasing, Accounting, Project Management, Engineering, and Operations teams
Opportunity to improve systems, processes, reporting, and procurement workflows
Flexible remote structure with long-term growth opportunities
If you are a detail-oriented accounting and purchasing professional with experience in financial operations, procurement, vendor coordination, and order tracking, we encourage you to apply and join GigaKOM’s growing operations team.
