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This a Philippine-based position;
DISCLOSURES
The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.
ABOUT THE COMPANY
Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.
Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.
COMPANY WEBSITE:
COMPANY PHONE NUMBER: (667) 309-5345
HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10
POSITION TITLE: Licensing & Regulatory Compliance Paralegal
ALTERNATE TITLE(S): Paralegal Support Specialist
COMPANY: Enterprise Management Solutions, LLC (in support of all customer companies under contract)
WORK SCHEDULE: Monday – Friday, 8:00 AM EST – 5:00 PM EST
ACCOUNTABLE TO: CEO / General Counsel
ACCOUNTABLE FOR: Timely and accurate administrative support of legal workflows, document processing, and legal recordkeeping across all affiliated companies
COMPENSATION RANGE: Ranges between $7 to $8 per hour
ANTICIPATED TRAVEL: None
WORKING CONDITIONS: Remote only
SUMMARY OF RESPONSIBILITIES
Enterprise Management Solutions is seeking a highly analytical, detail-oriented, and process-driven Licensing & Regulatory Compliance Paralegal to manage all aspects of licensing and regulatory compliance for Enterprise and its contracted client entities.
This role is responsible for the end-to-end lifecycle of licensing, including application preparation, regulatory coordination, submission (with CEO approval), monitoring, renewal, and compliance tracking across multiple jurisdictions and regulatory agencies.
The position plays a critical role in protecting the organization’s ability to operate by ensuring that all required licenses are obtained, maintained, and renewed in full compliance with applicable laws and regulations.
CORE RESPONSIBILITIES
Licensing & Application Management
Coordinate, compile, and prepare all licensing applications for submission to federal, state, and local regulatory agencies
Ensure all application materials are complete, accurate, and compliant with jurisdictional requirements
Maintain detailed knowledge of licensing requirements across multiple jurisdictions
Prepare application summaries and risk notes for executive review
Submit applications only after receiving documented CEO approval
Regulatory Communication & Agency Coordination
Serve as the primary point of contact for all licensing agencies
Handle inbound and outbound communications with regulatory bodies regarding:
Application submissions
Renewal processes
Requests for additional information
Status updates and compliance inquiries
Receive and manage calls from licensing agencies, ensuring:
Timely response and documentation
Immediate escalation of critical matters
Escalate all significant agency communications to the Program Director and notify the CEO as appropriate
Maintain professional, accurate, and compliant correspondence at all times
Monitoring & Compliance Oversight
Maintain a centralized licensing log/dashboard with real-time status updates for:
All applications
All active licenses
All renewal timelines
Monitor licensing status for:
Enterprise Management Solutions
All entities contracted with Enterprise for licensing services
Ensure continuous compliance with all regulatory requirements
Identify and proactively address risks, delays, or deficiencies
Renewal & Deadline Management
Track all license expiration dates across all entities
Initiate renewal processes no less than 90 days prior to expiration
Compile updated documentation and prepare renewal applications
Obtain CEO approval prior to submission of all renewal applications
Ensure zero lapses in licensing
Documentation & Recordkeeping
Maintain complete, organized, and audit-ready records of:
All applications
Agency correspondence
Approvals, denials, and conditions
CEO approvals for all submissions
Ensure all documentation is securely stored and easily accessible
Maintain version control and submission history
Client Licensing Support
Provide licensing coordination services to external entities contracted with Enterprise
Communicate with clients to gather required documentation and information
Ensure client compliance with regulatory requirements
Act as liaison between clients and regulatory agencies
Internal Coordination & Escalation
Work closely with:
CEO
Program Director
Legal team
Escalate all material issues, risks, delays, or regulatory concerns promptly
Provide clear, concise updates on licensing status and risks
Ensure alignment with operational and regulatory priorities
SKILLS & COMPETENCIES
Exceptional analytical and organizational skills
Strong attention to detail with high accuracy standards
Ability to manage multiple deadlines and complex processes simultaneously
Strong written and verbal communication skills
Ability to interact professionally with regulatory agencies
High level of accountability, ownership, and discretion
Ability to work independently in a remote environment
Governance & Control Requirements (Critical)
❗ No licensing application or renewal may be submitted without prior CEO approval
❗ All applications and licenses must be tracked in real time
❗ All renewals must be initiated at least 90 days prior to expiration
❗ All regulatory communications must be documented and escalated as required
❗ No lapse in licensing is acceptable
Additional Information
This position is part of the Legal Department and reports directly to the CEO
The role is mission-critical to maintaining operational compliance
The position requires strict adherence to regulatory timelines and internal controls
The individual in this role will serve as a key compliance safeguard for Enterprise and its client entities
LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS
Juris Doctor (JD) strongly preferred, OR
Currently enrolled in a Juris Doctor (JD) program (required if JD not yet obtained)
Bachelor’s Degree required (Legal Studies or related field preferred)
Minimum 2+ years of experience in:
Legal support
Regulatory compliance
Licensing or administrative law
Salary: Ranges between $7 to $8 per hour Originally posted on Himalayas
