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We're Hiring: Finance Assistant (Part-Time)
We are looking for a detail-oriented, organized, and proactive Finance Assistant to support our finance team across the full billing cycle, from preparing quotes to processing payments and issuing receipts. The successful candidate will assist with billing, collections, payables, and general finance administration while keeping financial records and task boards up to date. This is an excellent opportunity for someone with strong organizational skills who is comfortable working remotely and eager to contribute to an efficient finance operation.
Key Responsibilities:
Prepare quotes, obtain approvals, make revisions, and send finalized quotes to clients.
Request billing addresses and purchase orders (POs) from clients.
Update the Monday.com board to track vessels requiring billing.
Prepare and issue invoices accurately and on time.
Send invoices directly to clients or upload them to client portals as required.
Follow up with clients regarding overdue payments and outstanding invoices.
Issue receipts for incoming payments.
Upload delivery cost invoices to the Expenses & Payments board.
Keep Monday.com boards updated with the latest status of finance tasks and activities.
Participate in weekly team meetings and provide updates as needed.
Assist with general finance and administrative tasks as required.
Qualifications:
Strong attention to detail and excellent organizational skills.
Comfortable using Monday.com to manage tasks and update records.
Proficiency in Microsoft Excel .
Clear written English communication skills.
Ability to manage multiple tasks and meet deadlines accurately.
Comfortable working independently in a remote environment.
Ability to handle financial documents and client information with accuracy and confidentiality.
Preferred Qualifications:
Previous experience in Accounts Receivable (AR) and Accounts Payable (AP).
Experience with invoicing, billing, payment follow-ups, and receipt processing.
Familiarity with finance administration and client billing processes.
Previous experience working remotely with a finance or administrative team.
Work Setup:
100% Remote
Part-time role
Flexible working arrangement: Monday and Thursday or three half-days per week