Admin

Job Title: Administrative Assistant

Overview:

Our client is seeking a highly organized and efficient Administrative Assistant to join their landscaping team. This role will involve a wide range of administrative tasks, including scheduling, procurement, record-keeping, and general office management.

Responsibilities:

Scheduling and Event Planning:

• Book meetings and schedule appointments for team members
• Coordinate and plan company events and meetings
• Procurement and Inventory: Order and maintain inventory of office supplies and stationery

Record-Keeping and Data Management:

• Maintain accurate and up-to-date employee records (both physical and digital)
• Update and maintain internal databases
• Organize and maintain a filing system for customer and partner information
• Financial Administration: Submit expense reports and track company spending

Office Management:

• Handle incoming and outgoing mail
• Prepare and distribute regular reports and presentations
• Organize, store, and print company documents as needed
• Answer and redirect phone calls
• Make travel arrangements 1 for team members
• Address queries from managers and employees
• Update and enforce office policies and procedures

Qualifications:

• High school diploma or equivalent
• Proven experience in administrative roles
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team