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Position: Senior Bookkeeper (Australian Construction Experience Essential)
Salary: Php 50,000 - Php 75,000 per month
Working Hours & Conditions: AU Working Hours and Holidays
OVERVIEW:
We are seeking an experienced Senior Bookkeeper to support a growing Australian construction business. This is not a standard bookkeeping role—you will be responsible for managing subcontractor accounts, contract reconciliations, Purchase Orders, progress claims, and payment schedules while working closely with Project Managers and the Commercial Manager.
You will play a key role in ensuring supplier payments are accurate, compliant with Australian Security of Payment legislation, and supported by complete commercial documentation.
RESPONSIBILITIES:
Contract & Purchase Order Management
Maintain live Contract Reconciliation Sheets for every Purchase Order
Ensure all Purchase Orders include complete contract breakdowns
Obtain missing contract documentation from subcontractors where required
Maintain accurate records of:
○ Approved contract values
○ Variations
○ Retentions
○ Back charges
○ Previous claims
○ Outstanding balances
Invoice Review & Commercial Reconciliation
Review all supplier and subcontractor invoices against approved Purchase Orders
Verify invoices align with approved contract values and project budgets
Identify discrepancies, duplicate claims and incorrect billing
Reconcile subcontractor claims against approved variations and retention balances
Ensure commercial records remain accurate and up to date
Payment Schedule Administration
Prepare Payment Schedules in accordance with Australian Security of Payment
requirements
Draft deductions and supporting commentary where claims are disputed
Liaise with the Commercial Manager for approval prior to issue
Ensure all Payment Schedules are issued within statutory timeframes
Project Manager Coordination
Send invoices to Site Managers for approval
Monitor outstanding approvals daily
Follow up Project Managers to ensure payment deadlines are achieved
Escalate overdue approvals to management
Record all approval comments within reconciliation schedules
Accounts & Bookkeeping
Process supplier invoices
Maintain Accounts Payable records
Perform supplier reconciliations
Assist with month-end reporting
Support BAS preparation
Maintain accurate financial records in Xero
Assist with cash flow forecasting relating to subcontractor payments
Requirements
Minimum 5 years' bookkeeping or accounts experience
Minimum 3 years supporting an Australian construction, building, civil, fit-out or trade business
Strong understanding of Australian bookkeeping practices and GST
Experience working with Purchase Orders, subcontractor invoices and supplier reconciliations
Experience managing progress claims, variations and retention schedules
Excellent written and verbal English
Advanced Microsoft Excel skills (Pivot Tables, XLOOKUP, SUMIFS, reconciliation reports)
Advanced experience using Xero
Experience communicating directly with Australian Project Managers, Site Managers and subcontractors
Highly Regarded
Experience preparing Payment Schedules under Australian Security of Payment (SOPA) legislation
Experience using construction software such as Procore, Buildxact, Simpro,
WorkflowMax, Aroflo or similar
Experience supporting multiple active construction projects simultaneously