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Role Overview
We are seeking a highly organized and proactive Bilingual Spanish-English Executive Assistant to provide administrative and executive support to leadership. The ideal candidate is fluent in both Spanish and English, has strong written and verbal communication skills, and can manage schedules, coordinate meetings, handle correspondence, and support day-to-day business operations. This role requires discretion, adaptability, and the ability to communicate professionally with Spanish- and English-speaking clients, colleagues, and business partners.
I. Executive and Administrative Support
Provide day-to-day administrative support to executives and leadership.
Manage calendars, schedule appointments, coordinate meetings, and send reminders.
Organize travel arrangements, including flights, accommodations, itineraries, and transportation.
Prepare meeting agendas, take minutes, and track action items.
Maintain organized digital files, documents, and records.
II. Bilingual Communication and Coordination Communicate professionally with clients, colleagues, and business partners in both Spanish and English.
Draft, proofread, and translate emails, business correspondence, reports, and other documents as needed.
Assist with Spanish-English communication during meetings, calls, and virtual conferences.
Respond to inquiries, relay messages, and coordinate information between Spanish- and English-speaking stakeholders.
Ensure communications are clear, accurate, and appropriate for the intended audience.
III. Email and Correspondence Management Monitor and organize executive inboxes, prioritize messages, and flag urgent matters.
Draft responses to routine inquiries and follow up on pending communications.
Maintain professional correspondence with internal and external stakeholders.
Track important deadlines, requests, and commitments to ensure timely responses.
Requirements:
Fluency in both Spanish and English , with strong written and verbal communication skills in both languages.
Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or in a similar support role.
Excellent organizational, time-management, and multitasking skills.
Strong written communication, proofreading, and document preparation skills.
Proficiency in Google Workspace, Microsoft Office, calendar management tools, and virtual meeting platforms.
Ability to handle confidential information and exercise sound judgment.
Reliable internet connection and a suitable remote-work setup.
Ability to work independently, prioritize tasks, and meet deadlines.
Availability to work according to the executive's required time zone.
Qualifications:
Previous experience supporting U.S.-based executives or international teams.
Experience working in a remote or virtual support environment.
Familiarity with project management tools, CRM platforms, and business communication software.
Experience translating or coordinating professional communications between Spanish- and English-speaking stakeholders.
